Data Privacy Policy

Last updated: 15th January 2026

Data Controller Information

This privacy policy explains how neatvectorprois AS ("we", "us", or "our") collects, uses, and protects your personal information when you visit our website or use our services. neatvectorprois AS is the data controller for the personal data we process, and we are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

Company Details:
neatvectorprois AS
Bredgade 63, 5072 Odense, Denmark
CVR: 96857431
VAT: DK96251438

Data Collection

We collect personal data that you provide to us directly and information that is automatically collected when you use our website. The data we collect includes:

  • Contact Information: Name, email address, phone number, company name, and business address when you fill out contact forms or request consultations
  • Communication Data: Messages, enquiries, and correspondence when you contact us through our website, email, or phone
  • Technical Data: IP address, browser type, device information, operating system, and website usage patterns collected automatically through cookies and similar technologies
  • Business Information: Details about your fitness business, current challenges, platform requirements, and project specifications when you engage our services

How We Use Your Information

We use the personal data we collect for the following purposes, based on legitimate business interests and your consent where required:

  • Service Provision: To provide fitness platform comparison services, consultations, and implementation support
  • Communication: To respond to your enquiries, provide customer support, and send service-related communications
  • Business Operations: To manage our client relationships, process payments, and maintain business records
  • Website Improvement: To analyse website usage, improve our services, and enhance user experience
  • Legal Compliance: To comply with legal obligations, resolve disputes, and enforce our agreements

The legal basis for processing your data includes performance of contracts, legitimate business interests, legal compliance, and your explicit consent where applicable.

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

For detailed information about the cookies we use, please refer to our Cookie Policy.

Data Sharing and Third Parties

We do not sell, rent, or trade your personal information to third parties. We may share your data in the following limited circumstances:

  • Service Providers: With trusted third-party service providers who assist us in operating our website, conducting business, and providing services to you
  • Legal Requirements: When required by law, court order, or government request, or to protect our rights and interests
  • Business Transfers: In connection with any merger, acquisition, or sale of business assets, with appropriate data protection safeguards

International Data Transfers

As we are based in Denmark and serve clients across the European Union, your data is primarily processed within the EU. Any transfers to third countries are conducted with appropriate safeguards in place, including adequacy decisions or standard contractual clauses approved by the European Commission.

Your Rights

Under GDPR and applicable data protection laws, you have the following rights regarding your personal data:

  • Right of Access: You can request information about the personal data we hold about you
  • Right to Rectification: You can request correction of inaccurate or incomplete personal data
  • Right to Erasure: You can request deletion of your personal data in certain circumstances
  • Right to Restrict Processing: You can request limitation of how we process your data
  • Right to Data Portability: You can request transfer of your data to another service provider
  • Right to Object: You can object to processing based on legitimate interests or for direct marketing
  • Right to Withdraw Consent: Where processing is based on consent, you can withdraw it at any time

To exercise any of these rights, please contact us using the details provided below.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, and resolve disputes. Specific retention periods include:

  • Contact and Communication Data: Retained for 3 years after last contact or end of business relationship
  • Client Project Data: Retained for 5 years after project completion for potential follow-up services and legal compliance
  • Website Analytics Data: Retained for 14 months in accordance with our analytics service providers' policies
  • Marketing Data: Retained until you withdraw consent or object to processing

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and staff training on data protection principles.

Children's Privacy

Our services are not directed to individuals under the age of 16, and we do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child without appropriate consent, we will take steps to delete such information promptly.

Contact Information

If you have any questions about this privacy policy, wish to exercise your rights, or need to contact us regarding data protection matters, please reach out to us:

Email: privacy@neatvectorprois.top
Phone: +45 35968974
Address: neatvectorprois AS, Bredgade 63, 5072 Odense, Denmark

Complaints

If you believe that we have not handled your personal data in accordance with applicable data protection laws, you have the right to lodge a complaint with the relevant supervisory authority. In Denmark, this is the Danish Data Protection Agency (Datatilsynet).

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make significant changes, we will notify you through our website or by email. The updated policy will be effective from the date specified at the top of this page.

This privacy policy is governed by Danish law and the General Data Protection Regulation (GDPR). For any disputes arising from this policy, Danish courts shall have jurisdiction.